As an activity organiser, there are a few responsibilities you need to be aware of.

In order to be a legitimate activity organiser for Proud and Loud Arts you must be registered and have an official Letter of Authority issued for your activity.

The person who signs the registration form will be the activity organiser. This makes them solely accountable for managing the fundraising activity in an appropriate and responsible way.

It’s up to the activity organiser to ensure the safety of the activity, including organising appropriate public liability insurance and providing first aid services if they are needed.

You need to fulfil any obligations under UK charity law and adhere to fundraising best practice as laid out by the Fundraising Standards Board. (

You will also need to organise any permits, licenses, insurance or authorities to fundraise where necessary. This information will be available from your local council.

You will need to hold on to all the money you raise until your fundraising activity is over and make sure it’s kept in a safe place. Money needs to be remitted to us within 28 days of the activity being completed.

You may only use our name and logo to promote your activity with our explicit consent, and only after consultation with us and adherence to usage guidelines.

You are not permitted to approach the general public with door to door or telephone collections as part of your fundraising activity.

People under 16 collecting donations or money must have an adult with them.

You agree to release Proud and Loud Arts to the fullest extent permissible under law for all claims and demands of any kind associated with the activity, and indemnify Proud and Loud Arts for all liability or costs that may arise in respect to any damage, loss or injury occurring to any person in any way associated with the activity caused by your breach of these responsibilities or negligence.

If it appears there’s a likelihood of you not meeting any of these responsibilities, we reserve the right to withdraw your authority at any time.